Withdrawals
Course Withdrawal
A withdrawal, grade of W, is appropriate if a student requests a withdrawal from a course that is in progress. A withdrawal must be processed before the half-way point of the course to avoid a grade of F. If the student fails to contact his or her academic success coach (ASC) after the half-way point, the student will be awarded a grade of F.
A student’s financial aid award will likely be affected by withdrawal from a course. Consequently, the student should contact his or her Financial Aid Counselor to discuss the financial implications of withdrawal.
A withdrawal may affect a student’s anticipated graduation date, and the student may be administratively withdrawn from additional courses if the course in question is a pre-requisite.
No student may earn more than two grades of W. A grade of W will not be included in the calculation of the grade point average.
Withdrawal from the University
Withdrawal from the University is appropriate when a student wishes to discontinue his or her online or graduate program. The student’s academic success coach (ASC) must be contacted to initiate the appropriate withdrawal process. The student should contact his or her Financial Aid Counselor to discuss the financial implications of withdrawal from the University.
Military Withdrawal
In the event that a student, who is a member of the National Guard, United States Armed Forces, or a reserve component, shall be called/ordered into active duty (including active State duty), the student and/or student’s spouse can request and receive a granted military leave of absence from Southern Wesleyan University. The student and/or spouse will be administratively withdrawn from the university and receive a full refund of tuition and fees*. The refunding of other charges may be prorated based on the date of the withdrawal.
Service members and/or their spouses who request a military withdrawal must submit a copy of their official orders to the Office of Academic Records prior to departure or before grades are posted for the semester for the withdrawal to be processed on the student’s academic record.
Upon release from military duty, the student and/or student’s spouse will be readmitted to the university at the current tuition rate with the same academic status they held during their last attending semester without loss of academic credits earned, scholarships or institutional grants awarded prior to the commencement of military duty. The student will be readmitted under the current catalog as long as the program/courses are still offered.
Without deployment orders, the student and/or student’s spouse must follow standard College drop or withdrawal procedures. A retroactive appeal to consider a military withdrawal can be initiated upon delivery of the applicable deployment orders.
Military withdrawals may not be granted for TDY (temporary duty), short-term assignments, or for semesters that are complete.
* Students who enlist in the military or in the reserves once classes in the semester have begun are not eligible for a military withdrawal during that semester.
Re-entry following Withdrawal
Students who have been withdrawn for less than one calendar year and who wish to re-enter, should contact their academic success coach (ASC) for academic advisement and to develop a class schedule. To re-enroll, the students must meet the minimum GPA requirement, and all previous account balances must be resolved.
Students who have been withdrawn for greater than one calendar year must submit an application for re-admission, and they will be subject to the current catalog policies and degree completion requirements at the time of their re-admission and re-enrollment. Students must complete degree requirements within a five-year period from initial enrollment in the program.