Refund Policies

On-Campus Refund Policy

Southern Wesleyan University considers the enrollment in at least one course as a contract binding the student for charges for the entire semester. However, when withdrawal from school or a class becomes necessary, reduction in charges (tuition-only) will be made according to the following scale:

During	1st two weeks of the semester:	100%
	3rd week of the semester:	67%
	4th week of the semester:	33%

After the fourth week, there will be no reduction in tuition charges.

There will be no refund of fees after the first two weeks.

Meal plans will be adjusted on a weekly basis, any part of a week counting as a whole week.

No housing refunds are issued after the end of the second week of the term. Once a student occupies a housing assignment, the space is considered committed for the term.

No refund will be issued to students compelled to leave school for disciplinary reasons.

No refund will be made for private music lessons missed unless the student has made proper arrangements ahead of time.

On-campus students must contact the Director of Retention prior to initiating a withdrawal from the university. No financial adjustments will be made if the student fails to withdraw properly, and a grade of F will be assigned for each course not successfully completed.

A permanent withdrawal during an academic award period may reduce or eliminate financial aid or VA assistance and/or eligibility and require that all or part of the assistance received be refunded to the lender. Students who receive Title IV financial assistance are subject to refund policies for their financial aid that are different from the one described above. When a student withdraws, a refund calculation which determines the amount of Title IV aid earned will be used to determine the amount of funds that must be returned to the sources.

Refunds calculated are returned to sources in the following order:

Loan proceeds
Grant proceeds
Other federal, state, private, or institutional sources of aid.

Students receiving financial assistance may be required to repay an appropriate amount of the assistance advanced for the semester of withdrawal.

Refund schedules and examples for all Title IV programs are available from the Office of Financial Aid.

A student who wishes to withdraw should contact his or her faculty advisor, the Vice Provost of Student Success, and the Office of Financial Aid before initiating a withdrawal.

Summer Refund Policy

If withdrawal is requested before the start of the second week of the course, the student is eligible for a full tuition credit for that course. No tuition adjustments will be made after this point. There will be no refund of fees after the start of the second week of the course.

SWU Global (Online) Programs

The following refund policies pertain to all online programs:

If submission of appropriate withdrawal paperwork is received before the start of the second week of the course, 100% of tuition will be credited for the course. No tuition adjustments will be made after this point.
There will be no refund of fees after the start of the second week of the course.
Appeals may be granted only in rare situations involving death in the immediate family, work transfer, military obligations, or serious personal or family illness.

Online students must contact their Academic Success Coach prior to initiating a withdrawal from the university. No financial adjustments will be made if the student fails to withdraw properly, and a grade of F will be assigned for each course not successfully completed.

A permanent withdrawal during an academic award period may reduce or eliminate financial aid or VA assistance and/or eligibility and require that all or part of the assistance received be refunded to the lender.