Undergraduate Catalog (2026-2027)

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Withdrawal from Courses

For students enrolled in the On-Campus program, course withdrawal may occur after the published registration time period according to the following procedure:

  • The last day to add a class as published on the University calendar has not passed.
  • The student’s faculty advisor or academic success coach (ASC) and the Financial Aid Office have reviewed and approved the withdrawal request.
  • The request to withdraw is submitted to the Office of Academic Records for processing before the last day to add a class.

Courses dropped between the last day to drop without record and the last day to drop a course without penalty as published on the University calendar will be dropped with a grade of “W.” A grade of “W” is not calculated into the GPA.

Courses dropped after the last day to drop a course without penalty as published on the University calendar will be dropped with an NC or F, except in the case of withdrawal from the University when a grade of W may be assigned.

For students enrolled in SWU Global, a course withdrawal is recorded when a student requests to withdraw from a course in progress, regardless of the student’s attendance history in the course. A course withdrawal must be submitted before the midpoint of the course to avoid a final grade of F. If the student fails to submit a course withdrawal through his/her ASC before the midpoint of the course, a final grade of F will be recorded for the course. In addition, a course withdrawal may affect a student’s anticipated graduation date, and the student will be dropped from future classes for which the withdrawn course is a prerequisite.

A course withdrawal during an academic award period may reduce or eliminate financial aid or VA assistance and/or eligibility and require that all or part of the assistance received to be refunded to the lender. A student who wishes to withdraw should contact his/her ASC and the Office of Financial Aid before initiating any schedule changes or withdrawals.

Exceptions to the withdrawal policy must be approved by the student’s academic school dean.